The West Venue
How to Plan and Host the Ultimate Graduation Party
Updated: Mar 9
4.09 million students graduated from college in 2020. Many more have accomplished the same thing since then, and graduating is always something to celebrate. That's why it's a great idea to throw a graduation party.
But what should you consider when hosting a party for college graduates? Where should you start? Keep reading and learn more about how it works below.
Choose the Right Venue
Choosing the right venue is everything.
If you have a bad venue, you're going to have a bad party. There are many event venue options to choose from. You can choose an outdoor or indoor location for your party.
You can choose a small and cozy environment or a large and spacious one. Think about what kind of party you plan on throwing. Is it more of an intimate affair with small groups of people?
Or are you going all out and inviting a hundred people? Space is the biggest thing to consider when choosing an event venue. You never want an event venue that is too small.
Cramming people into a small venue will not be pleasant. There will be no room for people to mix and mingle or enjoy themselves. Cramming people into a small venue will also overheat the area and make people more uncomfortable.
You should only choose a small venue when you know there won't be many people at the party. It is otherwise necessary to choose a large venue to fit all those college graduates. It is better to make sure the venue is too large than too small.
This ensures that your guests will have room to stretch their legs and enjoy the party. You should also think about the layout of the venue. Will there be enough space to place tables and chairs?
What about the food? Where will the entertainment be? Most venues are equipped with enough space for all of this.
But you need to make sure before you book anything. This will ensure that you don't make a big mistake and waste your money. Some venues have special features like a large wall to play projected videos or photos.
Others may have impressive decor such as chandeliers. Keep the location of the venue in mind too. It is better to choose a venue that is as close to your location as possible. This will make it more convenient for you and your guests to get there.
Think about the Food
You can't have a graduation party without food. College students are known for eating plenty. Food and drinks are also a great way to celebrate any event.
But what kind of food should you get? How much do you need? You can figure out how much food you need based on how many people are coming to the party.
Each person should eat a certain amount of food. Calculate that amount and then multiply it by how many people are at the party. You should then add some more food to that result to make sure that the food doesn't run out.
You should also think about the kind of food you need. It is best to have variety when serving so many people. It is also a good idea to get a list of any food allergies or sensitivities your guests may have.
What You Need to Know
Some guests may be allergic to gluten while others can't eat dairy. Others may be vegan or vegetarian. If none of your guests have these issues, it will be easier to plan the food menu.
But if these issues come into play, you'll need to craft a much more specific menu. It is a good idea to hire a professional catering service to help you. Professional caterers know all about how to make many different types of food.
This makes it easy to order various meals for all your guests. Don't forget about the drinks either. Champagne is a typical drink for celebration parties.
But you can also have other drinks like beer, different types of wine, and so on. Make sure your guests have enough food too. You don't want some of your guests going hungry in the middle of the party or it won't be much of a party.
Think About Your Budget
Graduation parties can be expensive. This is especially true if you plan on inviting dozens or hundreds of people. You have to think about the cost of the venue, the food, the decorations, and more.
The cost of these things will pile up fast. You don't want to run out of money halfway through planning the party. This is why it is a good idea to plan out the cost before you buy anything.
Create a list of the things you want to spend money on. Add up the cost of everything on that list. You will come to a result that should fit your budget.
If it is too much, figure out what you can remove from the list to make it more affordable. This will help you stay within your budget while you plan.
Planning the Perfect Graduation Party
A graduation party is something to get excited about. Planning one doesn't have to be difficult as long as you think about what goes into it. Prioritize your budget and make sure you don't go overboard.
Think about the food and catering too. Make sure you choose a great event venue to fit all the guests. To learn more about venues, check out our available options.